Procedures for Allowing Mental Health and Counseling Agencies Onsite Access



For Counselors/mentalhealth specialists/mental health professionals requesting access to Monroe CitySchools’ students during school hours the following  established procedures mustbe followed. These procedures will allow Monroe City Schools to monitor who our students are with, how long they are with them, when they are with them, and where they are with them on ourcampuses. We also want to ensure that classroom instruction is not disturbed.

Thisprocedure, with the exception ofDepartment of Child and Family Services (DCFS) workers, is to be followedwhen allowing an outside agency access to students on Monroe City Schoolcampuses.

Step 1:  Beforeentering a Monroe City School to provide services to any student, all workersmust obtain a “Background Check” at the Monroe City Police Office as well asobtain Fingerprints.  Results must besubmitted to Monroe City School Board’s Office of Student Support Services at300 Sherrouse Avenue, Monroe, LA 71203, 318-388-3747 ext. 5226 prior toproviding services at any Monroe City School site.

Step 2: Service providers must completean Agency Request for Student Accessform (Form B) available at each school.

Step 3: A Parent Permission for Student Access letter (Form C) is availableat each school site.  Agencies wishing toprovide services within a Monroe City School must obtain parent permission onthis form.

Step 4: The agency must then bring theBackground Check, fingerprints, completed Form A, completed Form B andcompleted Form C to the Office of Student Support Services.  If all items are in order and acceptable, a Verification of Service Provider andParent Permission forStudentAccess form (Form D) will be given to the service provider.

Step 5: The service provider should take the Verificationof Service Provider and Parent Permission of Student Access form (Form D) to thestudent’s school to be completed with the principal/designee.

Once thosesteps are completed, the following procedure will be followed when a student isprovided services during school hours at a Monroe City School site by anoutside agency for mental health/counseling services:

1.     Workerwill present identification and Verificationof Service Provider and Parent Permission forStudent Access form (Form D),to office staff and signin date/time of arrival and the initials of studentthey are there to see.

2.     Studentwill be called to the office by office staff.

3.     Officestaff will indicate an approved location where the student is to be taken forcounseling services.

4.     Uponcompletion of counseling services, the worker will have the studentcheck back in with office staff before the student returns to class.

5.     Workerwill sign out before leaving. 



MCS Procedures

MCS Procedures for Schools Allowing Mental Health Services

MCS Agency Request for Student Access  (Form B)

MCS Parent Permission Form  (Form C)

MCS Outside Agency Verification of Service Provider and Parent Permission for Student Access Letter  (Form D)

MCS Counseling Sign-In Sheet